OFFICE HOURS: Monday – Friday 8:30 am – 4:00 pm
Town of Fallsburg Town Clerk’s Office
PO Box 2019
19 Railroad Plaza
South Fallsburg, New York 12779
Phone: (845) 434-8810 ext. 1
South Fallsburg, New York 12779
TOWN CLERK & TAX COLLECTOR – Donna Akerley E-Mail: firstname.lastname@example.org
DEPUTY CLERK – Elizabeth Malave – Santos (Effective 12/01/14) email@example.com
The Office of Town Clerk is a diversified position with many duties and responsibilities that are contained mainly in Section 30 N.Y.S. Town Law. The Town Clerk is the legal custodian of all town records, therefore, is also the town’s Records Management Officer responsible for the creation and maintenance of a comprehensive Records Management Program. She is the town’s Licensing Agent, responsible for issuing all conservation licenses (fishing, hunting, trapping, etc.), dog licenses, marriage licenses, vendor’s/peddler’s permits, handicapped parking permits, and other licenses mandated by various state and local laws.The Town Clerk must also complete and accurately record the proceedings of each Town Board Meeting. In addition, the Fallsburg Town Clerk serves as Records Access Officer, the officer who accepts and processes FOIL (Freedom of Information) Requests. She is also a Notary Public.
The Town Clerk is responsible for certifications of documents, Oaths of Office, Notices of Claims against the Town. Publishes Legal Notices in accordance with State Law. Certifies and files all Local Laws with the NYS Dept. of State. Maintains Local Law Book. Updates Town Code Book and maps as laws are adopted and distributes updates to all Boards and appropriate employees.
The Town Clerk is responsible for all license sales and fees received during the month. Monthly financial reports are prepared with remittance of fees collected to State Agencies and local revenue turned over to Town Supervisor.
The Town Clerk publishes Bid Notices, receives sealed bids, conducts bid openings, submits to Town Board for bid award, notifies successful bidder.
The Registrar of Vital Statistics is The Town Clerk in the Town of Fallsburg. The Registrar is responsible for registration of all births, marriages and deaths that occur/ issued in the Town of Fallsburg. The originals of these certificates are sent to the NYS Department of Health for filing in Albany. The Town’s records begin in 1875.
It is the responsibility of the Registrat to maintain strict confidentially regarding birth, marriage and death records.
Genealogy Search Fees Vary Depending on your search, please see application
$ 10.00 per copy of birth certificate
$ 10.00 per copy of death certificate
$40.00 per license to be married
$10.00 per copy of marriage certificate
Marriage Licenses are issued Monday – Friday 9:00 am – 3:00 pm Only. Appointments are encouraged.
Please bring three (3) forms of valid identification when you apply for a
Marriage License such as:
Current Driver’s License, Certified Birth Certificate, Social Security Number, Current Passport or Current Non-Driver’s I.D.
Both parties must be present at time of license registration.
Please bring prior Certified Divorce Papers or Certified Death Certificate should either apply.
There is a 24 hour waiting period from the time you take out your license to the time you may be married. The license itself is good for 60 days.
This office also collects payments for town water, sewer, garbage bills
and property tax bills.
We do not accept credit cards in the office and would ask that you make every effort to
bring exact change should you wish to pay in cash.
PLEASE KEEP IN MIND IF YOU HAVE A WATER< SEWER>GARBAGE OR TAX BILL THAT IS DUE ON A DATE THAT FALLS ON A WEEKEND, THE TOWN CLERK WILL ACCEPT PAYEMNT WITHOUT FURTHER INTEREST OR PENALTIES IN PERSON ONLY ON THE NEXT REGULAR BUSINESS DAY.
IF YOU WISH TO DROP OFF YOUR PAYMENTS BEFORE OR AFTER HOURS< THERE IS A MAIL DROP BOX LOCATED AT THE LEFT SIDE OF THE GLASS FRONT DOORS OF THE TOWN CLERK’S OFFICE FOR YOUR CONVENIENCE. – THE TOWN CLERK WILL DATE STAMP IT AS RECEIVED THE DAY BEFORE.
PLEASE DO NOT LEAVE CASH AS WE CANNOT ACCEPT IT FROM THE DROP BOX.
OFFICE OF THE TAX COLLECTOR
The Tax Collector is responsible for the collection of property taxes for approximately 13,000 parcels. All powers and duties of this office, as well as collection procedures, are statutory and defined in the New York State Real Property Tax Law. We welcome any inquires pertaining to collection policies as well as general tax information. We offer our assistance to residents, realtors, lending institutions, title companies, and other entities that may require tax information. The tax roll is available for public inspection upon request as well as on the town’s web site at: www.townoffallsburg.com
The Town of Fallsburg Tax Collector is a four-year position in conjunction with the elected four-year term of the Town Clerk. Before entering upon the duties of the office, it is required that all tax collecting officers take and subscribe the constitutional oath of office. Once the Collector has taken the oath, he/she becomes the insurer and guarantor of all monies, securities, papers and records that the law provides shall be in their custody. The Tax Collector collects the General Property Taxes in January. The bills are mailed in early January. The tax bill covers the period of January 1st. – December 31st. Payments can be made upon receipt of bill through January 31st, without penalty. If they are paid on/after February 1st, there is a penalty, see below:
March 2% plus $2 Second Notice Fee
After March 31st, all unpaid parcels are turned over to the Sullivan County Treasurer for collection.
Tax bill information is available on the website (this site is maintained by my office until April 1st). New owners, subdivisions, or property merges are not shown until the following year. To access your tax bill, log into www.taxlookup.net once you reach the website, access the tax bill by first choosing Sullivan County, then Choose your Town of Fallsburg then by entering owner name, section, block, lot number, tax bill number or property address.
PAYMENTS may be made in person by check or cash and are accepted during regular office hours. Payments can also be made by mail or at the Town Hall Mail Drop Box located outside the Town Clerk’s Office. All payments have to be made for the correct amount due and must be made payable to the Fallsburg Tax Collector. Cash payments made in the office have to be made with the exact amount due. Please do not send cash through the mail. Cash payments are accepted at the office between the hours of 9:00 am – 2:00 pm only. Your bill can be paid either at the Town Hall Office at 19 Railroad Plaza, South Fallsburg, N.Y. or through the mail. We also have the option for you to pay your bill in full on our website www.taxlookup.net
The property tax bill contains levies for the Town, County, Fire District, and any special districts. In addition, if school or sewer, water or garbage bills are unpaid, they will be re-levied on the Property Tax Bill.
The Fallsburg Tax Office does not collect School Taxes for the School District. School Tax Bills are mailed in early September. The due date is specified on the bill. Please contact their tax office with any questions you may have regarding School Taxes by calling the Fallsburg Central School District Tax Office – (845) 434-6800. As of November 15th all unpaid School Tax bills are turned over to the Sullivan County Treasurer, and are re-levied on the following year Property Tax Bill with an additional penalty.
Third Party Request. To assist our elderly and disabled residents, third party notification of tax bills is offered. Property owners who are disabled or 65 years of age or older , and own a one, two, or three family home, may designate an adult consenting third party to receive duplicate copies of tax bills and notices of unpaid taxes. In order to receive this service, one must fill out a third party notification form RP-923, which is available in the Tax Office.
TAXES IN ESCROW. Many residents have their taxes escrowed with lending institutions. It is the lending institution’s responsibility to notify the town tax collector for which they are responsible for paying. Many banks contract with Tax Service Organizations (TSOs), which are agencies that service escrow accounts for the banks. These organizations do this primarily by computer. In the event that a resident received a bill that should have gone to the bank, it is still the responsibility of the bank to make timely payment of that bill. Please note: It is the homeowner’s responsibility to know that taxes are due and to pay them on time. Please call our office immediately if you did not receive your bill and we will guide you accordingly. You may also look up , print and pay your bill at www.taxlookup.net
Please note: To ensure every property owner is aware of their annual property tax bill amount, this office sends every property owner their tax bill regardless if it is held in escrow. The failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law, (New York State Real Property Tax Law §922).
Frequently Asked Questions
1. I never received my bill, or received it late; do I still have to pay the penalty?
Yes, the failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law (New York State Real Property Tax Law §922). In addition, neither the Tax Collector nor any other official has legal authority to waive statutory penalty charges. These are fixed by the Real Property Tax Law. If they are waived, the collecting officer will be personally responsible. As all records are audited by State examiners, there is absolutely no discretion in this matter. The Constitution and the law of the State mandate this procedure.
2. If I mail my payment on the due date do I have to pay a penalty?
No. New York State Real Property Tax Law §925, provides as follows: “Payment of taxes by mail, when enclosed in a postpaid wrapper (envelope) properly addressed to the appropriate collecting officer and is deposited in a post office or official depository under the exclusive care and custody of the United States Post Office shall, upon delivery, be deemed to have been made to such officer on the date of the United States Postmark on such wrapper. The provisions of this section shall not apply in the case of postmarks not made by the United States Post Office. A postage meter postmark is not a postmark made by the United States Post Office and, therefore, is not within in the provisions of Real Property Tax Law §925. Payments cannot be deemed timely because of a postage meter postmark date on an envelope containing a tax payment (Op. New York State Comp. 69-170).
If taxes are not received until after the due date, they are not paid until after the due date unless they fall squarely within the provisions of section 925 of the Real Property Tax Law, and the penalty must be added and collected. No Town Official or employee can waive the penalty (Op. New York State Comp. 68-626).
3. Do you accept payment with credit cards?
Yes, we have an option for you to pay your bill in full on our website www.taxlookup.net by either credit card or e-check.
4. Can I pay my taxes in installments?
The Town of Fallsburg accepts payments in three installments. The first in January, the second in March, and the third and final payment in March. This option does not apply to on-line payments at this time.
5. Can I pre-pay my taxes?
No. The warrant constitutes the mantle of authority for the collecting officer to receive the taxes. Therefore, the warrant must be regarded as the instrument which empowers the collecting officer to begin the collection. The Collection authority cannot begin prior to the date of the warrant.
6. What if my mailing address changes?
Address changes must be made in writing. Notify the Assessor’s Office by mail, e-mail or fax if you wish to change your mailing address.
7. What if my mortgage is paid up?
In order to make sure you will receive the tax bills prior to the penalty period (February for Town/County Taxes), you must notify the Assessor in your Town. Send or fax a copy of the “Satisfaction of Mortgage” letter from your lender and make sure your correct mailing address is on file.
8. How do I apply for exemptions?
All exemptions are handled by the Assessor’s Office. Any questions please call the Assessor at (845)434-8814.
9. Why don’t I see the STAR exemption?
The STAR exemption only affects your School Tax portion of your primary residence. It is not reflected on your Land Tax Bill.
10. Why do I have to pay for a second notice?
If taxes have not been paid during the 30 days following the period when the taxes could have been paid without any interest or penalty, then on or after the 31st day following such interest-free period, the collecting officer is required to send a notice of delinquent taxes to the mailing address of the owner. A duplicate copy of this notice must also be sent to the third party as requested according to Real Property Tax Law, 923. The notice must be sent not later than 85 days after expiration of the interest free period, or 15 days prior to expiration of the warrant whichever is earlier.
11. Do I have to send the entire bill with payment?
No. You may send only the payment stub with your check or at least put your SBL# in the memo portion of your check so we can properly identify your correct bill. Everyone will receive a paid receipt once paid in full.
You may visit the following web site for tax bill information:
We do not maintain this information after the Tax Collection Warrant has expired in April. Please contact the Sullivan County Treasurer’s Office by phone for the most current tax information @ (845) 807 – 0200.